The Time Has Come to Hold
The Capitol City Golf Club Estates
Annual Membership
& Budget Ratification Meeting
It has been scheduled for Tuesday, December 8, 2020 starting at 6:00 pm Via Zoom
- Topic: CCGC Annual Budget Meeting
- Time: Dec 8, 2020 05:30 PM Pacific Time (US and Canada)
Join Zoom Meeting
https://zoom.us/j/93488240620?pwd=V01hNGdDTVFUNm1iejFMVDR1VWJXQT09
Meeting ID: 934 8824 0620
Passcode: 474892
One tap mobile
+12532158782,,93488240620#,,,,,,0#,,474892# US (Tacoma)
+13462487799,,93488240620#,,,,,,0#,,474892# US (Houston)
Dial by your location
- +1 253 215 8782 US (Tacoma)
- +1 346 248 7799 US (Houston)
- +1 669 900 6833 US (San Jose)
- +1 929 205 6099 US (New York)
- +1 301 715 8592 US (Germantown)
- +1 312 626 6799 US (Chicago)
Meeting ID: 934 8824 0620
Passcode: 474892
Find your local number: https://zoom.us/u/ababyO5ZED
Items on the Budget Ratification &
Annual Meeting Agenda Include:
- Roll Call
- Proof of notice of meeting (of filing waiver)
- Reading summary of minutes of last meeting
- 2020 Budget overview/Q&A
- Budget Ratification
- Unfinished Business/ New Business
- Presentation/discussion of amended CC&R’s
- Election of Officers
- Adjournment
A couple of key points for this meeting and in this mailing are: the 2021 budget, and the election of officers for which the Association needs volunteers. These are crucial items that require your attention and your vote. If you cannot attend the meeting, you can still vote! Enclosed you will find a form to nominate yourself or your neighbors to the Board of Directors as well as a proxy form to vote on all of these key points.
Please fill out and return these forms to us no later than Thursday, November 6th. Nominations will also be taken from the floor.
The attached Resolution and Letter describes the bases for the Board’s approval of these documents. The Board now seeks Owner consent to amend the Declaration as proposed. The current Declaration requires approval of Owners having a majority of the total votes in the Association (expressed as 51%) to amend the Declaration, so please attend the meeting if you have any questions. To make sure that Bylaws consistent with the new Declaration are adopted, the Declaration provides that the Board may adopt the initial Bylaws, but thereafter, the Bylaws may only be amended as provided in the Amended & Restated Declaration.
If you do not have any questions and approve the form of the documents, you may turn in the enclosed Written Consent form at any time prior to the voting deadline of July 1, 2021. If you have misplaced your copies of the proposed documents or the Written Consent form, you can request additional copies by e-mailing the Association’s Managing Agent at info@vismangement.com.
This meeting is informational only. A vote will not be taken at the meeting, but you may turn in the Written Consent form at the meeting if you wish. The purpose of the meeting is to provide an overview of the Board’s reasons for proposing Amended and Restated documents and to answer any questions you may have about the amendments.
Please email or mail the enclosed form to:
Capitol City Golf Club Estates
c/o VIS Group, Inc 8617 Martin Way East,
Lacey, WA 98516 or
Please take the time to read through this attached mailing. Should you have any questions pertaining to this or any other matter, please do not hesitate to contact our office at (800) 537-9619 or
E-mail at info@vismanagement.com.
Sincerely,
VIS Group, Inc.
On behalf of Capitol City Golf Club Estates
Enc: 2020 Budget, Reserve Disclosure, 2019 Minutes, Nomination form, Proxy, Amended CC&R’s
Annual Meeting PDF Files
- CCGCE – Cover Letter for new CCR’s (2 pp)
- CCGCE – A&R Bylaws – Final for Vote (10 pp)
- CCGCE – A&R Declaration FINAL v2 (45 pp)
- CCGCE – Resolution signed (3 pp)
- CCGCE – BudgetEvaluation 10 – 20 – 2020 (1 pp)
2020-CAPITOL-CITY-GOLF-CLUB-ESTATES-ANNUAL-MEETING-Agenda
Download & print this agenda. Note: You will need to have a copy of the free reader, Adobe Acrobat Reader installed on your computer, tablet, or phone. The FREE reader is available online at Adobe or through the Google Play Store & Apple’s App Store.
